For use by RSS staff and supervisors to report workplace, site, or conduct-related incidents involving RSS employees, contractors, or external individuals.

Rodgers Security Solutions
Compliance & Incident Reporting Center

Maintaining a respectful, safe, and compliant workplace is a responsibility we all share. Use the tools below to report incidents, concerns, or violations in alignment with company policy and California law. Your reports are confidential and will be handled with care and professionalism.

Key Policies & Resources

• RSS Anti-Harassment & Ethics Policy: RSS does not tolerate verbal, physical, or written harassment of any kind. All employees must complete Ethics & Harassment Prevention Training.
• RSS Workplace Violence Prevention Policy (SB 553 ): All threats, intimidation, and acts of violence must be reported immediately. RSS complies with California’s SB 553 legislation on workplace violence prevention.
• Equal Employment Opportunity Policy: RSS is an equal-opportunity employer. Discrimination based on race, religion, gender identity, sexual orientation, age, or disability is prohibited.
• Whistleblower Protection Statement: Employees who report violations of company policy, unethical conduct, or legal wrongdoing are protected under RSS policy and federal/state whistleblower laws. Retaliation against whistleblowers is prohibited and subject to corrective action.
• Code of Conduct & Reporting (from the RSS Employee Handbook): Employees are expected to maintain the highest level of professionalism, integrity, and accountability while representing Rodgers Security Solutions. Any form of dishonesty, misconduct, negligence, or violation of client policies may result in disciplinary action, up to and including termination.
  Reporting Responsibility:
  Employees who witness or experience inappropriate behavior, policy violations, or unsafe conditions are required to report the issue through the designated channels outlined in this guide. RSS leadership is committed to timely, fair, and confidential handling of all reported incidents.
  

If you need help accessing any policy documents, please contact HR at mailto:HR@rodgerssecuritysolutions.com

Your Rights and Protections

FAQs

Start Your Incident Report

Universal Incident Report

Use for all divisions: Event Security, Patrol, Post Assignments, Corporate, Admin, EPAs/Transport

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Section 1: Reporter Information

Full Name *

First

Last

Position/Title *

Date of Report *

Phone *

Email *

Section 2: Incident Context

What area does this incident relate to? *

• Event Security
• Patrol
• Post Assignment
• Corporate Office
• Admin
• Executive Protection
• Transport
• Other

Was this incident connected to a specific RSS client or site? *

• Yes
• No

If Yes, Client or Site Name

Date of Incident: *

Time of Incident *

Exact or approximate

Location of Incident *

Is the person(s) you are reporting an RSS employee(s)/representative(s) or External / Non-RSS person(s) *

• External / Non-RSS person(s)
• RSS client
• RSS employee(s)
• RSS contractor(s)

Section 3A: Involved Individual(s) – External / Non-RSS (If applicable)

How many people (involved) are you reporting? *

• One person
• Two people
• More than two people

Full Name of the Individual you are reporting (if known)

First

Last

If you are reporting more than one person (directly or indirectly involved), list their names (if known)

List their Email or Contact Info (if known)

Description or Identifying Details

Visual Code

Section 3B: Involved Individual(s) – RSS Employee (If applicable)

How many RSS employees are you reporting?

• One employee
• Two employees
• More than two employees

RSS Employee's Name

First

Last

If you are reporting more than one RSS employee, list their names

Their position/role at RSS

Work Assignment at Time of Incident

Was a Supervisor Present?

• Yes
• No

If Yes, Supervisor’s Name

First

Last

Was this addressed with a supervisor at the time?

• Yes
• No

If Yes, what was their response?

Visual Code

Nature of the Incident

What violation are you reporting? [Check all that apply] *

• Verbal Harassment
• Physical Harassment
• Sexual Harassment
• Discrimination (Race, Gender, Disability, etc.)
• Retaliation or Threat of Retaliation
• Workplace Violence (Actual or Threatened)
• Unsafe Working Conditions
• Violation of RSS Policy or Client Policy
• Ethics or Code of Conduct Violation
• Theft, Fraud, or Misuse of Property
• Substance Use/Impairment on Duty
• Insubordination or Disruptive Behavior
• Timekeeping or Payroll Irregularity
• Equipment or Uniform Noncompliance
• Unprofessional Conduct (Language, Appearance, etc.)
• Other (please describe below)

Section 5: Incident Description

Provide a factual summary of the incident. Include what happened, who was involved, what was said/done, and the outcome.

Visual Code

Section 6: Immediate Actions Taken

What immediate actions did you take? *

• Informed on-site supervisor
• Separated involved parties
• De-escalated situation verbally
• Called security lead or command post
• Removed individual(s) from post or premises
• Provided first aid or medical attention
• Contacted law enforcement or emergency services
• Documented witness statements
• Took photographs or collected evidence
• Completed preliminary incident log
• Escalated issue to RSS management
• No immediate action taken
• Other (please describe below)

Section 7: Witnesses

List name(s) of witnesses (if any)

List Witnesses Contact Info (if known)

Section 8: File Upload (Optional)

File Upload

Drag & Drop Files, Choose Files to Upload You can upload up to 10 files.

Attach any supporting materials (photos, screenshots, audio, video, notes)

Digital Signature of Reporting Employee: [Full Name typed] *

Date Report Submission *

All incident reports are confidential and will be handled in accordance with Rodgers Security Solutions’ workplace safety and conduct policies.

Please click the submit button below to submit your report to HR. Do not type in the Section 9 area.

Section 9 – Internal Review (HR/Admin Use Only – Leave Blank)

Only RSS HR are to type in the boxes below. Please leave them blank and click the submit button below.

STOP!

For HR use only. Leave boxes blank.

 

Reviewed By (Admin Name)

Admin Internal Code

Date

Internal Notes / Outcome Summary

Submit